Event Booking FAQ

Booking Your Event

We’re glad that you are interested in hosting your event at Berry! Please see the information below  to answer some of your initial questions, and then complete our online inquiry form to start the process of reserving your event

Booking your event as early as possible will help guarantee more spaces and services are available for your desired date and type of event, so please contact us as soon as you have a date chosen for your event. Please keep in mind, all events are subject to approval based upon college guidelines and availability. College-sponsored events will always be given priority for scheduling and services.

Due to the significant number of internal events and camps we host on campus, we are not able to accommodate any additional walk/run events or summer camps at this time.

To get started, please complete our form linked below. We will contact you as soon as possible to get more information and help answer any of your questions. Once you are ready to book, we will ask that you sign a contract and pay a deposit of 50% of the total rental charges within 2 weeks to reserve the space for you event.

Event Inquiry Form

We provide tables and chairs for your event, and we will coordinate the set-up of the space. Table cloths must be used to protect and maintain the tables, but these and other linens are not provided in the reservation. Linen reservations should be coordinated with your caterer or on your own to ensure these are used.

We require your vendors to be approved for events on campus. You will be provided with our Approved Vendors List when you book your event. Each of the professionals on this list has provided services for multiple events at our venues and are familiar with our unique location and requirements for hosting events. If you have a particular vendor in mind that is not on our list, let us know and we will be more than happy to consider them for approval. You will be asked to provide a complete list of vendors 30 days before your event.

 

Access to your venue is only available during the specified times in your contract, depending on what type of reservation you have made. All event-related materials setup and removal must be completed within this time frame. Additional time for set-up prior to the event or tear-down after an event may be requested with additional charges. This approval will be based on other regularly scheduled events on the premises.

On main campus alcohol is not permitted. This includes the inside and outside of any building. Failure to follow these policies by vendors, guests, or other event attendees will result in immediate forfeiture of your damage deposit. On Oak Hill campus alcohol is permitted. All alcohol must be served by a licensed and insured bartender.

Yes, if you plan to host 50 guests or more, we require you to purchase insurance through our insurance company for an additional $91.00 fee.

You are welcome to pay via cash, check, or credit card. 50% of the rental fee plus the total damage deposit is due when the contract is signed. The remaining balance is due no later than one (1) month prior to the date of the event. Checks should be made out to Berry College with the event and venue noted in the check memo line.

Yes! Please email campusscheduling@berry.edu to schedule a tour for any of our event facilities. We offer tours Monday – Friday between the hours of 8am – 5pm, with the exception of when events are being held in the respective venue.

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